DOT Drug and Alcohol Testing and your MIS Reporting Responsibility
Information reposted from: https://www.transportation.gov/odapc/MISreporting
Overview
Employers subject to DOT or USCG drug and alcohol testing regulations must submit their annual drug and alcohol testing data as required by their respective DOT Agency or the USCG. The annual drug and alcohol testing data being submitted for a specific calendar year is to be submitted by March 15th of the following calendar year.
Information on How to Access MIS via Login.Gov
When submitting their drug and alcohol testing data, employers are to use the following Drug and Alcohol Testing MIS Data Collection Form and instructions.
FAA, FMCSA, FRA, FTA, and USCG now permit (and prefer) employers to submit the required drug and alcohol testing data via the internet. PHMSA requires that you submit the required data electronically.
If you submit the data via the internet, you are not required to submit a hardcopy. It is recommended employers have a copy of their data available (either hard copy or in electronic format) in the event an auditor or inspector requests a copy.
What’s new with the DOT’s Drug and Alcohol Management Information System (MIS)?
- DOT-regulated employers required to submit annual drug/alcohol testing data will need to through Login.gov to access the DOT’s MIS and to input and submit their drug/alcohol testing data.
What is Login.gov?
- Login.gov is a secure sign in service used by the public to access participating government agencies’ systems, including MIS. Login.gov requires the user to set up at least one authentication method to secure their account.
Is there a charge/fee to the user for using Login.gov?
- No.
Who does this change affect?
- DOT-regulated that are required to submit their annual drug/alcohol testing data to the DOT Agency that regulates them (e.g., FTA, FRA, FMCSA, PHMSA, and FAA, ).
When will this change be effective?
- January 1, 2024
General instructions for setting up a Login.Gov account:
- For employers who receive an email to submit their MIS DATA
- For employer who receive a letter to submit their MIS DATA,
| Agency | When are Employers required to submit Drug and Alcohol Testing MIS Data? | Links to Agency MIS Web Pages |
|---|---|---|
| FAA | See Note 1 (14 CFR Part 120.119 and 120.219(b)) |
Link to FAA Instructions |
| FMCSA | Upon Request from FMCSA (49 CFR Part 382.403) |
– coming soon – |
| FRA | Each Calendar Year (49 CFR Part 219.800) |
– coming soon – |
| FTA | Upon Request from FTA (49 CFR Part 655.72) |
Link to FTA Instructions |
| PHMSA | See Note 2 (49 CFR Part 199.119 & 229) |
Link to PHMSA Instructions |
| USCG | Each Calendar Year (46 CFR Part 16.500) |
— |
Note 1
- Each part 121 certificate holder: each calendar year
- Entity with 50 or more employees performing safety-sensitive functions that conducts alcohol and drug misuse prevention programs: each calendar year
- All aviation employers not included above: upon request from FAA
Note 2
- More than 50 covered employees: each calendar year
- 50 or fewer covered employees: upon request from PHMSA
Employers who have additional questions regarding the MIS Data Collection form and reporting process are to contact their respective DOT Agency or USCG program manager.
